Job Overview:

At Adrenaline Films, the Post Production Coordinator is a professional who manages the workflow of our post-production team. They ensure that all projects get completed on time and within budget by coordinating communication between clients, producers, editors, vendors, and others.

Job Responsibilities:

• Create and send estimates for post-production services.
• Send invoices to clients when projects are completed.
• Keep clients informed of the progress of the projects in post-production.
• Oversee long-form post-production workflows, including auditing post-production hours to ensure projects stay within scope and budget.
• Lead bi-weekly client meetings to provide transparent updates on progress, address any concerns, and ensure alignment with project goals and timelines.
• Create and supply links to videos for review, feedback, and delivery.
• Collect feedback from clients and communicate it to the team; assess impacts on the team’s schedule.
• Hire voice over talent and negotiate rate based on cycle/usage of the video.
• Maintain music license accounting and usage.
• Assist the post team with maintaining our shared storage system; help identify projects that can be archived.
• Keep inventory of LTO tapes and hard drives; order more as needed.
• Receive invoices from vendors and freelancers; create POs and send to accounting for processing.
• Schedule the backup of hard drives with media from location or studio productions.
• Traffic TV spots to various networks and cable systems via FTP, Hightail, ADDelivery, or Aspera.
• Keep up to date on all existing b-roll and footage from clients.
• Coordinate translation services and voice over services for projects that require other languages.

Skills & Expectations:

• Technical Knowledge: must understand the full post-production process, advanced workflows, digital distribution methods, codecs, and formats.
• Multitasking and Time Management: must be able to complete tasks in a timely manner, ensure deadlines are met, and be able to juggle multiple projects in different phases of the post-production process.
• Attention to Detail: must be detail oriented and follow a project from start to finish making sure there are minimal mistakes to deliver quality content to our clients.
• Software: must be familiar with editing software, post-production tools, scheduling software, and Microsoft Suite.
• Team Workflow: must be able to learn and work within the post-production team’s workflow and best practices in order to successfully work as part of a larger team. Help keep editors challenged by varying the type of projects they are working on.
• Communication and Collaboration: excellent communication skills are necessary in order to collaborate effectively with the rest of the post-production team, producers, clients, and managers.
• Software: must be familiar with editing software, post-production tools, scheduling software, and Microsoft Suite.

Qualifications:

• Bachelor’s degree in film, television production, or related field.
• 3-5 years coordinating a professional post-production environment.
• Knowledge of Adobe Creative Suite and Mac OS.
• Experience working with shared storage media servers.